BOARD OF SUPERVISORS

AGENDA

November 6, 2017
9:00 a.m

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

1. Approve October 16, 2017 Board Minutes

CONCERNED CITIZENS:

SCHEDULED MATTERS OF BUSINESS:

PUBLIC HEARING:

CONSENT ITEMS:

1. HR - Approve Personnel Matters Click Here
2. HR - Approve Travel and Payment of Related Expenses to Timeclock Plus National Summit / Phillips Click Here
3. B&G - Approve Use of Rogers Park / Smalls Family Reunion Click Here
4. B&G - Approve use of Rogers Park / Priestley Chapel Church Click Here
5. B&G - Approve Use of Courthouse Square / Latiker Wedding Click Here
6. B&G - Approve Pay Application #4, Paramount Construction and Authorize Payment Thereof Click Here
7. B&G - Approve Pay Application #3, Womack Construction and Authorize Payment Thereof Click Here
8. CA - Approve Renewal of MADCO Properties LLC Lease Agreement with Madison County - District Attorney's Office Click Here
9. CA - Authorize BOS, Co. Admin, Chancery Clerk, Comptroller, Board Att., County Engineer and Assistant County Enginer to Attend 2018 MAS Mid-Winter Legislative Conference Click Here
10. CA - Approve Proclamation to Observe Thanksgiving Day, Christmas Day and New Years Day Holiday Click Here
11. CA - Acknowledge AT&T Systems Permission Form for Fiber Cable / 309 Park Dr, Canton MS Click Here
12. CA - Approve Bear Creek Water Association Bill for Fairview Park Click Here
13. CA - Acknowledge Madison County Nursing Home Budget for Fiscal Year 2018 Click Here
14. CA - Approve Renewal of 2018 CPA License / Vance , Voelkel , Hilliard Click Here
15. CA - Approve Attendance and Authorize Payment for November 16, 2017 Not-for-Profit Conference / Vance Click Here
16. CA - Acknowledge Payment of $152,264.39 and Authorize Shortfall Payment of $129,400.00 in Accordance with Parkway South Contribution Agreement Click Here
17. CA - Acknowledge Public Notice by MDEQ for My Pets at Rest LLC Click Here
18. EMA - Approve Road Claim / Breeland Click Here
19. EMA - Approve Road Claim / Woodruff Click Here
20. Sheriff - Approve Invoice for the Annual Maintenance Contract with Carousel Industries for Phone System and Authorize Payment Click Here
21. CHCLRK - Approve Payment to Special Masters and Attorney Click Here
22. CHCLRK - Acknowledge 2017 Recapitulation of Assessments of Real and Personal Property Click Here
23. CHCLRK - Acknowledge DOR Approval of one mill levy Click Here
24. CHCLRK - Acknowledge Justice Court Distribution of Cash and Aging Account Report Click Here
25. CHCLRK - Acknowledge Order Appointing Julie Brown Temporary Court Reporter Click Here
26. CHCLRK - Acknowledge Tax Collector Distribution of Cash Click Here
27. PC - Approve Uniform Contract for Road Department with Cintas Click Here
28. PC - Authorize Purchase of 14 Chevrolet Pursuit Tahoes from Rogers Dabbs Chevrolet Click Here
29. PC - Authorize Issuance of Purchase Order in the Amount of $132.339.37 to Key LLC for Repair of Stokes Road Bridge Click Here
30. PC - Authorize Issuance of Purchase Order in the Amount of $147,321.68 to Key LLC for Repair of Rouser Road Bridge Click Here
31. PC - Approve Request to Purchase 2018 Dodge 3/4 Ton 4-Wheel Drive Diesel Pick-Up Truck on State Contract by EMA/911 Director Minor Norman in the amount $34,815. Click Here
32. TA - Approve 2017 Homestead Amended Applications Click Here
33. TA - Approve 2017 Real Property Decrease Click Here
34. RD - Acknowledge Letter from Office of State Aid Road Construction / Bridge Closure, Sharon Road Click Here
35. RD - Acknowledge Letter from Office of State Aid Road Construction / Bridge Closure, Rouser Road Click Here
36. RD - Acknowledge Letter from Office of State Aid Road Construction / Bridge Closure, Virlilia Rd / Stokes Rd Click Here
37. RD - Acknowledge November 2017 Service Call Schedule Click Here
38. RD - Acknowledge October 2017 Closed Call Analysis Click Here
39. RD - Acknowledge October 2017 Monthly Report Click Here
40. RD - Approve Cspire Utility Permit / Distribution Drive Click Here
41. RD - Approve Atmos Energy Permit / Yandell Road Click Here
42. RD - Approve AT&T Utility Permits / Twelve Oaks Trace / Church Road / Enterprise Drive Click Here
43. RD - Approve Bear Creek Utility Permit / Yandell Road Click Here
44. RD - Approve Engineering Department Monthly Report Click Here
45. COMP - Approve Constables Report Click Here
46. COMP - Approve Wedding Report Click Here
47. COMP - Declare Property as Surplus and Authorize Disposal Click Here
48. COMP - Approve Travel and Payment of Related Expenses to Detecting Fraud Through Vendor Audits / Voelkel / Gleason Click Here

SUPERVISORS:

Sheila Jones, District 1 Supervisor

1. Yandell Rd Update

BUSINESS ITEMS:

Russ Blount, AIA LEED AP, Dale Partners Architect, P.A.

1. Authorize Advertisement for Bid Proposals for Southwest Madison Fire Station

Danny Lee, Building & Grounds Director

1. Storm Water Phase II Program - Elected Officials Training by Allen Engineering
2. Request Authority to Advertise for Bids for Twelve Rooftop HVAC Package Units for the Detention Center Click Here
3. Approve Bulldog Construction Proposal for Sidewalk at Justice Court Click Here
4. Accept Dale & Assoc Feasibility Study Proposal for Citizen Service Building Click Here
5. Approve Bear Creek Water Assoc Agreement for Sewer Service / Gluckstadt Fire Station #3 Click Here
6. Approve Bear Creek Water Assoc Agreement for Water Service / Gluckstadt Fire Station #3 Click Here
7. Gluckstadt Fire Department 3, Change Order 003 Click Here
8. Gluckstadt Fire Department 3, Change Order 004 Click Here

Carl Allen, Planning and Zoning Director

1. Martin Meadowlands Rezoning Click Here
2. Peters Rezoning Click Here
3. Parkway Truck Center Site Review Click Here
4. Madison Oaks Preschool Site Review Click Here

Dan Gaillet, County Road Manager / County Engineer

1. Timber Bridge Inspection by Office of State Aid and Road Construction Click Here
2. Acknowledge MS4 Storm Water Report from Allen Engineering and Related MDEQ Response Click Here
3. Notice of Award / Virlilia Road West Click Here
4. Termination of LCNOI / Rice Road Phase 3- Maintenance Overlay Click Here

Minor Norman, EMA Director

1. 911 Upgrade

Katie Bryant Snell, Board Attorney

1. Proposed Contract with CMPDD for the Development of a Comprehensive Plan and Zoning Ordinance Updates for Madison County Click Here
2. Interlocal Agreement with Town of Flora Click Here
3. Interlocal Agreement with the City of Madison Click Here

Tom Lariviere, Fire Coordinator

1. Accept Fire Trucks and Authorize for Same
2. Authorize Application for 2018 EMSOF Grant and Authorize County Administrator to Sign Same
3. Approve Payment of Ambulance Subsidy to Qualify for EMSOF Grant

Shelton Vance, County Administrator

1. Approve Contract with Fortenberry & Ballard, PC to Perform the Audit for the Fiscal Years 2017 and 2018 Click Here
2. MAS County Employee Scholarship Program Click Here
3. Insurance Flora Library Click Here
4. Discussion of Use of Historic Courthouse Square Click Here

Buddy Voelkel, Comptroller

1. Budget Amendments & Interfund Cash Transfers Click Here
2. Approve Payroll Docket 1 / October 17, 2017 Click Here
3. Approve Payroll Docket 2 / October 26, 2017 Click Here
4. Approve Payroll Docket 3 / October 27, 2017 Click Here
5. Approve Payroll Docket 4 / October 31, 2017 Click Here
6. Approve Payroll Docket 5 / November 1, 2017 Click Here
7. Approve General Claims Docket / November 6, 2017 Click Here
8. Approve Fleetcor Claims Docket / November 3, 2017 Click Here
9. Approve Planning and Zoning Commisson Per Diem Click Here
10. Approval of Poll Workers Payments Click Here
11. Approve Clerk of the Board Reports Click Here
12. Authorization to Transfer Funds to Community Bank Account Click Here

Ronny Lott, Chancery Clerk

Randy Tucker, Sheriff

Old Business

New Business