BOARD OF SUPERVISORS

AGENDA

February 5, 2018
9:00 a.m.

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

Ronny Lott, Chancery Clerk

1. Approve January 16, 2018 Board Minutes

CONCERNED CITIZENS:

Kay McField

1. West Madison Utility District

SCHEDULED MATTERS OF BUSINESS:

PUBLIC HEARING:

1. Rezoning Petition - Patrick and Kathleen Wood (approved by Planning Commission) Click Here
2. Special Exception - Ravinder Bedi (approved by Planning Commission) Click Here

CONSENT ITEMS:

1. HR- Approve Personnel Matters Click Here
2. CA - Approve Letter of Engagement with Butler Snow to provide annual continuing disclosure services and Authorize the Board President to execute same. Click Here
3. CA - Authorization to Set Public Hearing for CAP Loan - Southwest Madison County Fire Station No. 2 Click Here
4. CA - Acknowledge 2017-2017 CMPDD Annual Report Click Here
5. CA - Acknowledge Legal Holiday - Monday, February 19, 2018, as George Washington's Birthday Click Here
6. CA - Acknowledge AERC Grant Closeout Reports Click Here
7. CA - Acknowledge Appraisal Report on 158 W Center St, Canton, MS Click Here
8. CA - Approval of Environmental Review for HOME Grant Click Here
9. CA - Acknowledge Call for Nominations for Scenic Byways Program Click Here
10. CA - Approval of Environmental Review for Sam Estess Estates (Review not attached due to file size) Click Here
11. CA - Acknowledge Legal Holiday - Good Friday, March 30, 2018. All county offices and courthouses are authorized to close on said dates. Click Here
12. CA - Approve Payment to Bear Creek Water, Fairview Park, February 2018 Click Here
13. B&G - Approve Notice of Substantial Completion - Historic Courthouse Cupola Repair Click Here
14. B&G - Approve Pay Application #4, Gluckstadt Fire Station #3 and Payment of the Same Click Here
15. JuvDrgCrt - Approve Waiver Request and Budget Modification - JAG Grant for Juvenile Drug Court Click Here
16. 911 - Approve Clarification of Renaming a Portion of Herron St. to Pickenpaugh Lane in the City of Madison Click Here
17. PC - Approve Advertising for Repair of Leeboy Paving Machine Click Here
18. PC - Approve Purchase of Caterpillar CB66B Tandem Vibratory Roller Using State Contract Pricing Click Here
19. PC - Approve Purchase of Ford F-450 Truck using State Contract Pricing for the Road Department, using Bridge & Culvert Funds Click Here
20. PC - Acknowledge Receipt of Statements of Qualifications from engineering firms for Reunion 2 Click Here
21. PC - Approve Purchase of Truck for Road Manager Click Here
22. TA - Approve 2017 Homestead Amended Applications Click Here
23. TA - Approve 2017 Homestead Exemptions Deletions Click Here
24. TA - Approve 2017 Personal Property Decreases Click Here
25. TA - Approve 2017 Personal Property Increases Signed Click Here
26. TA - Approve 2017 Personal Property Increase Unsigned Click Here
27. TA - Approve 2017 Real Property Decreases Click Here
28. TA - Approve 2017 Real Property Increases Signed Click Here
29. TA - Approve 2017 Real Property Increases Unsigned Click Here
30. TA - Approve Real Property Increases Various Years & Parcels Exhibit "C" Click Here
31. TA - Approve Real Property Increases Various Years & Parcels Exhibit "E" Click Here
32. Comp - Approve Support Agreement for Monarch Software Click Here
33. Comp - Declare Property as Surplus and Authorize Disposal Click Here
34. Comp - Approve Constables Report Click Here
35. RD - Acknowledge Letters From Office of State-Aid Roads Regarding Bridge Closures Click Here
36. RD - Acknowledge February 2018 Culvert Requests Click Here
37. RD - Acknowledge February 2018 Service Call Schedule Click Here
38. RD - Acknowledge January 2018 Closed Call Analysis Click Here
39. RD - Acknowledge January 2018 Monthly Report Click Here
40. CHCLRK - Approve Notice to Renew Residential Land Lease Click Here
41. TC - Approve Voiding 2017 Tax Sale, Parcel 072I-31C-149/00.00, Previously Stricken to State Click Here
42. TC - Approve Voiding 2017 Tax Sale, Parcel 072H-28C-122/00.00, Previously Stricken to State Click Here
43. TC - Approve Voiding 2017 Tax Sale, Parcel 071A-12D-010/00.00, Property Sold Before Tax Assessment On Prior Owner Click Here
44. TC - Approve Voiding 2017 Tax Sale, Parcel 051C-06-002/04.00, Assessment In Error Click Here

SUPERVISORS:

Trey Baxter, District 2

1. Weed Spraying

Gerald Steen, District 3

1. Acknowledge Term Expiration Schedule of Southwest Fire Protection District Commissioners Click Here

BUSINESS ITEMS:

Julia Hodges, Election Commissioner, District 2

1. Additional Voting Precinct Click Here

Nelson David Fuentes, Pastor - Church of God Manantial De Vida

1. Ad Valorem Tax Exemption Request Click Here

Cynthia Cline, Women in Unity for Christ

1. Ad Valorem Tax Exemption Request Click Here

Scott Weeks, Planning & Zoning Director

1. Site Plan - Isiah 30 LLC / Cedarstone (Approved by Planning Commission) Click Here
2. Site Plan - Wendy's (Approved by Planning Commission) Click Here
3. Plat Amendment - Scott F. & Sandra Starr Miller / Belle Pointe of Lake Caroline, Phase 2 Click Here
4. Permit Fee Refund - Johnny Luckett Click Here
5. Acknowledge January 11, 2018 Draft Planning Commission Minutes Click Here

Tom Lariviere, Fire Coordinator

1. Acknowledge Kearney Park Fire District Petition Click Here
2. Acknowledge Executed Fire Services Agreement - City of Flora Click Here
3. Acknowledge Executed Fire Services Agreement - Valley View Fire District Click Here
4. Acknowledge Executed Fire Services Agreement - South Madison Fire District Click Here

Minor Norman, 911 Coordinator and Emergency Management Director

1. Bilbrew Rd and Rosedale Rd Click Here

Dan Gaillet, County Engineer

1. State Aid Engineer Transition Click Here
2. Discussion of Stribling Road Ext. and Church Road Intersection
3. Sink Hole / 111 Parkfield Place, Ridgefield Subdivision Click Here
4. Sink Hole / 100 Jody Drive, King Ranch Community Click Here
5. Sink Hole / 118 Bridgewater Drive, Lake Caroline Click Here
6. Sink Hole / 105 Alden Place, Wellington Subdivision Click Here
7. Sink Hole / 127 Mason Way, Ashbrooke Subdivision Click Here
8. Sink Hole / 105 Belle Terre, Belle Terre Subdivision Click Here
9. Approve No.6 Final, Revised Payment to Warren Excavation, LLC for the Completion of Distribution Drive Intersection Project Click Here
10. Approve Engineering Department to Fully Cancel LSBP - 45(6) and Authorize Board President to Sign and County to Reimburse State Aid $8,180.02 Click Here
11. Approve Final Plat / The Town of Lost Rabbit, Phase II, Amended Click Here
12. Acknowledge Updated Policy on Traffic Calming Click Here
13. Approve 2018 Road Plan Click Here
14. Authorize Purchase Order for $227,645.75 to Key, LLC For Repair of Sharon Road Bridge (SA#45-086) Click Here
15. Authorize Purchase Order for $219,436.40 to Key, LLC For the Repair of Tithelo Road Bridge (SA#45-105) Click Here
16. Authorize Purchase Order for $190,254.95 to Key, LLC For the Repair of Robinson Road Bridge (SA#45-087) Click Here
17. Approve NPDES Phase II Storm Water Report and Authorize Board President to Sign Click Here
18. Approve cSpire Utility Permits - Arrington Drive / Calhoun Parkway Click Here
19. Acknowledge Engineering Department Monthly Report Click Here
20. Acknowledge Monthly Bridge Report Click Here
21. Approve Vehicle Purchase and Authorize Payment Click Here

Katie Snell, Board Attorney

1. Approve Second Amendment to Development Agreement With Livingston Township, LLC Click Here
2. Approve Revised Interlocal Agreement with City of Madison - North Old Canton Road Click Here
3. Approve Animal Control Ordinance Click Here

Shelton Vance, County Administrator

1. Authorize Board President & County Administrator to Execute Audit Engagement Letter Click Here
2. Authorize Board President & County Administrator to Execute Management Representation Letter Click Here
3. Authorize County Administrator to Execute Audit Understanding Letter Click Here
4. Approve Notification of Intent for Madison County Citizens Services Agency to apply for federal assistance for transportation and Authorize the Board President to execute same. Click Here
5. Approve Purchase of Chair for Judge's Staff Attorney Pursuant to MCA 9-1-37
6. Consideration of Road Fund and Bridge & Culvert Fund Changes Click Here

Buddy Voelkel, Comptroller

1. Approve Budget Amendments and Interfund Transfers/Loans / February 5, 2018 Click Here
2. Approve General Claims Docket / February 5, 2018 Click Here
3. Approve Payroll Docket 1 / January 23, 2018 Click Here
4. Approve Payroll Docket 2 / January 27, 2018 Click Here
5. Approve Payroll Docket 3 / January 29, 2018 Click Here
6. Approve Fleetcor Claims Docket / February 2, 2018 Click Here

Ronny Lott, Chancery Clerk

Randy Tucker, Sheriff

Old Business

New Business