Madison County, MS

BOARD OF SUPERVISORS

AGENDA

August 19, 2019
5:00 P.M.

INVOCATION/PLEDGE

    APPROVAL OF BOARD MINUTES:

    1. Approve August 5, 2019 Board Minutes
    2. Approve August 12, 2019 Board Minutes

    CONCERNED CITIZENS:

      Dave Van

      1. Region 8 Mental Health

        Arthur Bouldin

            Fred Hawkins

                Marvin Hart

                    Tracy Speaks

                    1. Waldrop Road

                      SCHEDULED MATTERS OF BUSINESS:

                        PUBLIC HEARING:

                        1. Notice to Increase Assessment to Real / Personal Property
                        2. Objections on 2019 Equalization of Real / Personal Property

                        CONSENT ITEMS:

                        1. HR - Approve Personnel Matters Click Here
                        2. B&G - Approve Use of Rogers Park - Johnson Click Here
                        3. B&G - Approve Use of Rogers Park - Day Click Here
                        4. B&G - Approve Use of Rogers Park - Wright Click Here
                        5. B&G - Approve Use of Rogers Park - Bradfield Click Here
                        6. B&G - Approve Use of Courthouse Grounds - Canton Flea Market - October 2019 Click Here
                        7. B&G - Approve Use of Courthouse Grounds - Central Mississippi Housing & Development Click Here
                        8. CA - Acknowledge Budget of Parkway East PID Click Here
                        9. CA - Approve Pay Application # 2 / 18068 Sulphur Springs Health Center / Benson Builders & Properties Management / July 31, 2019 Click Here
                        10. CA - Authorize Board President to execute Attorney Representation Letter Click Here
                        11. CA - Authorize Board President and County Administrator to execute Management Representation Letter to Fortenberry & Ballard, PC Click Here
                        12. CA - Authorize Board President and County Administrator to execute Audit Engagement Letter to Fortenberry & Ballard, PC Click Here
                        13. CA - Authorize County Administrator to execute Audit Understanding Letter Click Here
                        14. CA - Acknowledge Ad Valorem Request for Madison County Schools Click Here
                        15. CA - Approve Travel and Related Expenses for 24th Annual Mississippi Human Resource Conference and Expo / Phillips & Griffin / Tupelo, MS / September 16, 2019 Click Here
                        16. CA - Approve Pay Application / Courthouse Improvements / Haygood Group Click Here
                        17. CA - Acknowledge Environmental Study and Authorize Board President to Execute Acknowledgement Click Here
                        18. CA - Approve Participation in the USDA Beaver Control Program and Authorize Board President to Execute Agreement Click Here
                        19. CA - Acknowledge Notice of Madison The City - Budget Hearing 2020 Click Here
                        20. CA - Acknowledge Office of State Auditor Notice Regarding Contracted Financial and Compliance Audit for Fiscal Years 2019 and 2020 Click Here
                        21. CA - Approve Request for Use of Election Equipment by the City of Canton for Special Election Click Here
                        22. CA - Authorize Board President to Execute Request for TIF Agreement Information Click Here
                        23. CA - Acknowledge Region 8 Budget Request Click Here
                        24. ChClrk - Acknowledge Department Of Revenue's Exemption Certificate Notice of Action - Kasai North America, Inc Click Here
                        25. ChClrk - Acknowledge Department Of Revenue's Exemption Certificate Notice of Action - Matheson Tri-Gas, Inc Click Here
                        26. COMP - Declare Property as Surplus and Authorize Disposal Click Here
                        27. COMP - Declare Vehicle to be Auctioned as Surplus and Authorize Disposal by Auction - Sheriff Department Click Here
                        28. ENG - Approve Simpson Road LSBP-45(22) Project Click Here
                        29. ENG - Approve Hart Road LSBP-45(21) Project Click Here
                        30. ENG - Approve City of Madison Reimbursement Hoy Road Click Here
                        31. ENG - Acknowledge McCullough Lane Bridge Closure Click Here
                        32. ENG - Acknowledge Resolution for Cancellation of Project SAP-45(16)M Click Here
                        33. ENG - Acknowledge Resolution Requesting SAP Funds for ERBR-SAP-45(16)M Click Here
                        34. ENG - Award Quote MDA DIP Fastenal Click Here
                        35. IT - Approve Maintenance Agreement With S4i Systems for Chancery Scanning System and Authorize Payment Click Here
                        36. IT - Approve Hardware Maintenance Contract Renewal and Authorize Payment - Chancery Click Here
                        37. IT - Approve Renewal of Annual Software Support for Kofax - Chancery Land Records document processing Click Here
                        38. PC - Approve August 2019 Procurement Card Reconciliation and Authorize Payment Thereof Click Here
                        39. PC - Approve August 2019 Travel Card Reconciliation and Authorize Payment Thereof Click Here
                        40. PC - Authorize to Advertise for Commodity Term Bids Click Here
                        41. RD - Approve First Cycle of Mowing Agreement Click Here
                        42. TA - Approve 2019 and 2020 One Mill Application for Certification Click Here
                        43. TA - Approve 2018 Real Property Increase Letter Click Here
                        44. TA - Approve 2017 & 2018 Real Property Increase Letter - Signed Click Here
                        45. TA - Acknowledge Certification from Mississippi Education Assessment Evaluator Board for Jackson, Smith & Meador Click Here

                        SUPERVISORS:

                          Paul Griffin, District 5

                          1. Canton Public Schools Request Click Here

                            BUSINESS ITEMS:

                              Danny Lee, Buildings & Grounds

                              1. Grant Application Services - Belinda Stewart Architects, PA Click Here
                              2. Acknowledge Certificate of Change Order # 5 / Southwest Madison Fire Station and Authorize Board President to Execute same Click Here
                              3. Proposal Appraisal Services - John B. Stewart / Virlilia Road and Livingston Vernon Road Click Here

                                Tim Bryan, County Engineer

                                1. Outside Equipment Repair Click Here
                                2. Release Letter of Credit Woodscape of Oakfield 1A Click Here
                                3. Madison County Board of Supervisors MSEG Agreement Click Here

                                  Scott Weeks, Planning & Zoning

                                  1. Capitol Body Shop - Site Plan for New Addition - Planning Commission Approved July 11, 2019 Click Here

                                    Christiana Snuggs, Gouras & Associates LLC

                                    1. Tax Increment Financing Plan Click Here

                                      Shelton Vance, County Administrator

                                      1. CMPDD Aging Advisory Committee Click Here
                                      2. Household Hazardous Waste for Fall 2019
                                      3. Mississippi Justice Assistance Grant (JAG) Click Here

                                      Comptroller

                                      1. Approve Budget Amendments & Interfund Cash Transfers Click Here
                                      2. Approve General Claims Docket - August 16, 2019 Click Here
                                      3. Approve Payroll Docket - 1 / August 5, 2019 Click Here
                                      4. Approve Payroll Docket - 2 / August 7, 2019 Click Here
                                      5. Approve Payroll Docket - 3 / August 13, 2019 Click Here
                                      6. Approve Election Workers for Payment for the Election Click Here
                                      7. Approve Fleetcor Claims Docket - August 16, 2019 Click Here

                                      Ronny Lott, Chancery Clerk

                                      1. Approval to Void Tax Sale Click Here

                                      Randy Tucker, Sheriff

                                      1. Tiger Correctional Services Agreement Click Here

                                      Old Business

                                        New Business

                                        1. Adjourn Until Next Meeting - September 3, 2019 - 9:00 A.M.