BOARD OF SUPERVISORS

AGENDA

December 21, 2020
5:00 P.M.

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

1. Approve December 7, 2020 Board Minutes

CONCERNED CITIZENS:

Linda Sallis

1. Swamp Road

Bernard Smith

1. Bridges

Trey Petro

1. Ashbrooke Owners Association Click Here
2. Providence Property Owners Association, Inc. Click Here
3. Lake Caroline Owners Association, Inc. Click Here

SCHEDULED MATTERS OF BUSINESS:

PUBLIC HEARING:

1. Tax Increment Financing Plan for Renaissance Phase III and Renaissance Phase IV Click Here
2. Approve Notice to Increase Assessment / Real and Personal Property Click Here

CONSENT ITEMS:

1. HR - Approve Travel and Related Expenses for 2021 SHRM Annual Conference / Phillips & Griffin / June 20-23, 2021 / Chicago, IL Click Here
2. B&G - Approve Use of Courthouse Grounds - Madison County Soil & Water Click Here
3. CA - Declare Workspace at 140 W. Center St, Canton, MS as Surplus and Approve Lease with South Central Community Action Agency Click Here
4. CA - Acknowledge Madison County Library System - Audit Report Fiscal Year Ended - September 30, 2019 Click Here
5. CA - Acknowledge CMPDD 2019 - 2020 Annual Report Click Here
6. CA - Authorize Board President and County Administrator to execute Management Representation Letter to Fortenberry & Ballard, PC Click Here
7. CA - Authorize Board President To execute Engagement Letter with The Clearwater Group Click Here
8. CA - Authorize Board President To execute Engagement Letter with Butler Snow for Legislative Monitoring Services Click Here
9. CA - Authorize Board President To execute Engagement Letter with Fortenberry & Ballard, PC Click Here
10. CA - Accept Construction Warranties for Sulphur Springs Health Center Click Here
11. CA - Acknowledge Thumb Drive 1 and 2 containing Sulphur Springs Closeout Documents
12. CA - Approve Service Agreement for Kirk Termite & Pest Control Click Here
13. CA - Approve Stegall Notary Service Renewal and Authorize Payment - Cheryl H. Rushton Click Here
14. CA - Approve Associated Office Systems Maintenance Contract Renewal and Authorize Payment - Justice Court Click Here
15. CA - Approve Account Application with Scott Petroleum Corporation Click Here
16. CA - Acknowledge Budget Request - American Red Cross Click Here
17. CA - Approve Construction Contract with Guaranteed Roofing Company, Inc for Re-Roofing Project at 171 Cobblestone Dr, Madison, MS Click Here
18. ChClrk - Acknowledge Chancery Court Orders / McDill and Mawhorter Click Here
19. ChClrk - Approve 16th Section Land Leases / Madison County Schools Click Here
20. ChClrk - Approve 16th Section Leases / Canton Public School District
21. ChClrk - Approval to Nunc Pro Tunc minutes of November 16, 2020 Click Here
22. COMP - Acknowledge Arbitrage Report for $8,000,000 Madison County, MS / General Obligation Road and Bridge Bonds - Series 2017 Click Here
23. COMP - Acknowledge Arbitrage Rebate Calculation for $5,700,000 Madison County, MS General Obligation Notes, Series 2018B Click Here
24. COMP - Acknowledge Arbitrage Rebate Calculation for $3,300,000 Madison County, MS General Obligation Notes, Series 2018 Click Here
25. COMP - Acknowledge Arbitrage Rebate Calculation for $1,635,000 Madison County, MS General Obligation Notes, Series 2019 Click Here
26. COMP - Approve Arbitrage Rebate Calculation Letter for $1,635,000 Madison County, MS General Obligation Notes, Series 2019 Click Here
27. COMP - Approve Memorandum of Understanding with The Secretary of State of Mississippi and Madison County, MS and Authorize Board President to execute Click Here
28. COMP - Declare Property as Surplus and Authorize Disposal Click Here
29. COMP - Clerk of the Board - November 2020 Click Here
30. ElecComm - Approve Travel & Related Expenses for Election Commissioners Secretary of State Certification Training / Lacy, Payne, Dickinson, Carney & Truesdale / Biloxi, MS / March 29 - April 2, 2021 Click Here
31. ElecComm - Approve ES&S Software License Fee and Authorize Payment of the Same Click Here
32. EMA - Request Portable Radios - Town of Flora Click Here
33. ENG - Approve cSpire Utility Permit - Kearney Park Small Cell (Flora) Click Here
34. ENG - Approve Request for Payment - Way Road Project for Clara Thompson Click Here
35. ENG - Approve Contract of Allen Engineering and Science, Inc. for 2021 Phase II Storm Water Program and Authorize Board President to Execute Click Here
36. ENG - Authorize Institute of Transportion Engineers Membership Application Click Here
37. ENG - Authorization to Advertise for Construction Sewer Pump Station Click Here
38. ENG - Authorization to Advertise for Construction Culvert Replacements Click Here
39. PC - Approve December 2020 Procurement Card Reconciliation and Authorize Payment Thereof Click Here
40. PC - Approve December 2020 Travel Card Reconciliation and Authorize Payment Thereof Click Here
41. TA - Approve Registration for IAAO Course 600 / Lisa Coursey / Starkville, MS / January 25-29, 2021 Click Here
42. TA - Approve 2020 Real Property Decreases Click Here
43. TA - Approve 2020 Real Property Increases - Signed Click Here
44. TA - Approve 2020 Homestead Exemption Amended Applications Click Here
45. TA - Approve 2020 Homestead Exemption Deletions Click Here
46. TA - Approve 2020 Personal Property Decreases Click Here

SUPERVISORS:

BUSINESS ITEMS:

Bishop Christopher J. Barney, Sr.

1. Request for Property Tax Exemption - True Vine Christian Ministries Click Here

Phyllis Rhodes

1. Request for Property Tax Exemption - New Way Mississippi Nonprofit Click Here

Thad Varner, Butler Snow, LLP

1. Madison County Taxable GO Refunding Bonds - Series 2021A Click Here

Tim Bryan, County Engineer

1. Award Bid for 1,000,000 Gallon Elevated Water Tank - CB&I Storage Tank Solutions, LLC Click Here

Scott Weeks, Planning & Zoning

1. Lawrence Burke - Refund on building permit fee / Total Refund $1,039 - Lot A-185 Lake Caroline / Supervisor District 4 Click Here
2. Gluckstadt Commercial Center (revised) Lot 12 Plat Amendment / Supervisor District 2 Click Here

Shelton Vance, County Administrator

1. Acknowledge Appraisal of Real Property Click Here
2. Vacant Commercial Property Inventory Click Here
3. Holiday Schedule Click Here
4. Revised Submission Agenda for Holidays - December 28, 2020

Na'Son White, Comptroller

1. Approve Budget Amendments & Interfund Cash Transfers Click Here
2. Approve General Claims Docket - December 17, 2020 Click Here
3. Approve Payroll Docket / 1 - December 7, 2020 Click Here
4. Approve Payroll Docket / 2 - December 9, 2020 Click Here
5. Approve Payroll Docket / 3 - December 11, 2020 Click Here
6. Approve Planning & Zoning Commission Per Diem - December 10, 2020 Click Here
7. Approve Fleetcor Docket - December 17, 2020 Click Here

Ronny Lott, Chancery Clerk

Randy Tucker, Sheriff

Old Business

New Business

1. Adjourn Until Next Meeting - January 4, 2021 - 9:00 A.M.