BOARD OF SUPERVISORS

AGENDA

August 7, 2023
9:00 A.M.

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

Chancery Clerk, Ronny Lott

1. Approve July 17, 2023 Board Minutes

CONCERNED CITIZENS:

Joann Gordon, Canton Tourism

1. Canton Christmas Festival

Dr. Mary Sims-Johnson, Madison County Citizen Services Agency

1. Employee Recognition

SCHEDULED MATTERS OF BUSINESS:

1. Kay Pace, Tax Collector and Stephanie B. Smith - Interim Report on Tax Collector Accounting
2. Madison County Wastewater Association

PUBLIC HEARING:

Norman Cannady, Tax Assessor

1. Objections to the Equalization of the 2023 Assessment Rolls Click Here
2. 2023 and 2024 One Mill Application for Certification Click Here

CONSENT ITEMS:

1. HR - Approve Personnel Matters Click Here
2. HR - Approve Contract Renewal for Dental, Vision, and Life Insurance with Guardian Life Insurance Click Here
3. HR - Approve Contract Renewal for Administration with UMR Click Here
4. HR - Approve Contract Renewal for Professional Services with SABC for Flexible Benefit Cafeteria Plan Click Here
5. B&G - Approve Use of Rogers Park - Harris Click Here
6. B&G - Approve Use of Courthouse Grounds - Canton Flea Market - October 8, 11, & 12, 2023 Click Here
7. B&G - Approve Extension request for MDEQ Waste Tire Grant # WT675 Click Here
8. CA - Acknowledge Madison County Library System - Audit Report Fiscal Year Ended - September 30, 2022 Click Here
9. CA - Approve Travel and Related Expenses for 2023 Congressional Black Caucus Policy Institute Conference / Supervisors Banks, Griffin and Board Atty. Espy / Biloxi, MS / August 10-12, 2023
10. CA - Approve Travel & Related Expenses for 2023 Mississippi Justice Court Clerks Association Annual Convention / Cheryl Horn / Bay St. Louis, MS / September 6-8, 2023 Click Here
11. CA - Approve Madison County Schools Bus Turn-Around List Click Here
12. CA - Approve and Execute Fastenal DIP Grant Jobs Report Click Here
13. ChClrk - Approve Homestead Chargeback Objections Click Here
14. ChClrk - Approve 16th Section Land Leases Click Here
15. ChCrt - Acknowledge Chancery Court Order Setting Salary of Staff Attorney - Megan Mawhorter Click Here
16. ChCrt - Acknowledge Chancery Court Order Setting Salary of Court Administrator - Regina Ferguson Click Here
17. COMP - Approve MegaSite Alliance Fire Protection District Per Diem and Authorize Payment Click Here
18. COMP - Acknowledge Form 720 Quarterly Federal Tax Return and Payment Thereof Click Here
19. COMP - Approve Constable Report - July 2023 Click Here
20. COMP - Approve HB 603 - 2023 Madison County Reunion / Bozeman Expansion Project New Bank Account and Authorize Board President to Sign Click Here
21. COMP - Declare Property as Surplus and Authorize Disposal Click Here
22. COMP - Approve Poll Workers for Training and Primary General Election and Authorize Payment Click Here
23. EMA - Acknowledge Emergency Management Performance Grant (EMPG) Click Here
24. ENG - Approve Travel and Related Expenses for 2023 MDOT Traffic Control for Supervisor Certification Training / Tim Bryan and Brandon Johnson / Jackson, MS / August 9-11, 2023 Click Here
25. ENG - Approve Bear Creek Water Association, Inc., Utility Permit - 164' +/N. of Int. of Catlett Road and Still House Creek Drive Click Here
26. ENG - Approve Bear Creek Water Association, Inc. Utility Permit - 355' +/-N. of Int. of Catlett Road and Still House Creek Drive Click Here
27. ENG - Approve Comcast Cable Utility Permit - Tithelo Road, Stump Bridge Road, Nichols Road, and Mt. Pilgrim Road Click Here
28. ENG - Approve Request for Payment - STP-6984-00(001) LPA - Catlett Road Improvement Project Click Here
29. IT - Approve Carousel Additional Subscription Licenses Software Support for Avaya Phone System and Authorize Payment Click Here
30. JuvDrgCrt - Approve Travel & Related Expenses for MADCP Convention / Steven Stafford / Oxford, MS / August 23-25, 2023 Click Here
31. PC - Approve Postage Meter Lease - Pitney Bowes Click Here
32. RD - Approve July 2023 Closed Call Analysis Click Here
33. RD - Approve July 2023 Monthly Report Click Here
34. RD - Approve August 2023 Culvert Requests Click Here
35. RD - Approve August 2023 Service Call Schedule Click Here
36. SO - Declare Vehicles to be Auctioned as Surplus and Authorize Disposal by Auction - Sheriff Department Click Here
37. TA - Approve Request to Void Tax Sales Click Here
38. TA - Approve 2022 Homestead Exemption Amended Applications Click Here
39. TA - Approve 2022 Real Property Decreases Click Here
40. TA - Approve 2022 Personal Property Decrease Click Here
41. TC - Approve Registration and Related Expenses for 2023 Zoom Mississippi Tax Collector Education & Certificate Program Continuing Education / 6 Deputy Clerks / July 25, 2023 Click Here
42. TC - Approve Registration and Related Expenses for 2023 Zoom Mississippi Tax Collector Education & Certificate Program Continuing Education / Kay Pace / August 14, 2023 Click Here

SUPERVISORS:

Trey Baxter, District 2

1. Appoint Mandy Sumerall to the Planning & Zoning Commission

Karl Banks, District 4

1. Appoint Joe Adams to the Holmes Community College Board

BUSINESS ITEMS:

Sheryl Washington, Dunamis Power Ministries,

1. Request Tax Exemption for Parcel #093D-17C-0003 Click Here

Michael Mosely, Buckhorn M.B. Church

1. Request Tax Exemption for Parcel # 092G-36 - 046/00.00 Click Here

Crossroad Outreach Ministries, Inc.

1. Request Tax Exemption for Parcel # 093D-19C-088/00.00 Click Here

Angela White & Brian Johnson, Fisher Brown Bottrell Insurance, Inc.

1. Healthcare Reinsurance Contract - Reunion Click Here

Tim Bryan, County Engineer

1. Final Plat - Thornberry, Phase 3A / District 2 Click Here
2. Permission to Subcontract - STP-6988-00(003)/106992-701000 - Reunion Parkway Phase 3 Click Here
3. Street Status Change from Private to Public - North Deerfield Drive, West Deerfield Drive, and South Deerfield Drive / District 5 Click Here
4. Traffic Study Stribling Road Area / Districts 2 & 4 Click Here

Scott Weeks, Planning & Zoning

1. Planning and Zoning Draft Minutes July 13, 2023 Click Here
2. St. Mark Church - Conditional Use for Public/Quasi Public Facility (additional to church) with Site Plan - Hwy 43 and Dean Road / Supervisor District 5 - Planning Commission Approved July 13, 2023 Click Here
3. Ragsdale Solar Park, LLC - Conditional Use for a Public/Quasi Public Facility Utility (Solar Park) - Hwy 43/Endris RD - Supervisor District 5 - Planning Commission Approved July 13, 2023 Click Here
4. Shoemaker Homes - Request refund on Building Permit # 29517 in the amount of $1,036 Click Here
5. Preliminary Plats Lost Rabbit Town Center, Block 5, Part 1 and Lost Rabbit Town Center, Block 5, Part 2 Click Here

Mike Espy, Board Attorney

1. Resolution of Intent to Levy a Two (2) Mil Increase South West Madison County Fire Protection District Click Here

Greg Higginbotham, County Administrator

1. Authorization to Advertise Setting Public Hearing for FY 2024 Budget and Tax Levy on September 5, 2023
2. Acknowledge FY 2021 Audit Report; Authorize Board President to Sign Management Representation Letter; and Authorize Statutory Advertisement Click Here
3. Janitorial Contract Modification - DA's Office Click Here
4. Acknowledge County Courthouse Building B Appraisal Click Here
5. Acknowledge DIP Grant Program Close-Out Report and Authorize Board President to execute Click Here
6. Authority to Readvertise for Megasite Fire Station Construction Bids
7. Approve and Authorize Board President to execute JH&H Architects Agreement for Madison County Circuit Court Building Renovation and Addition Click Here
8. Approve Travel & Related Expenses for NOBCO Annual Economic Development Conference / Supervisors Griffin, Banks, Board Attorney Espy and Comptroller White / Charlotte, NC / October 18-22, 2023 Click Here

Na'Son White, Comptroller

1. Approve Budget Amendments & Interfund Cash Transfers Click Here
2. Approve General Claims Docket - August 3, 2023 Click Here
3. Approve Payroll Docket - 1 / July 19, 2023 Click Here
4. Approve Payroll Docket - 2 / July 21, 2023 Click Here
5. Approve Payroll Docket - 3 / August 2, 2023 Click Here
6. Approve Election Poll Workers Click Here
7. Approve Fleetcor Docket - August 3, 2023 Click Here

Ronny Lott, Chancery Clerk

Randy Tucker, Sheriff

Old Business

New Business

1. Adjourn Until Next Meeting - August 21, 2023 - 9:00 a.m.