BOARD OF SUPERVISORS

AGENDA

May 6, 2024
9:00 A.M.

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

Chancery Clerk, Ronny Lott

1. Approve April 15, 2024 Board Minutes

CONCERNED CITIZENS:

Rochelle Thompson

SCHEDULED MATTERS OF BUSINESS:

1. Commissioner Willie Simmons-Central District Transportation Commissioner

PUBLIC HEARING:

CONSENT ITEMS:

1. HR - Approve Personnel Matters Click Here
2. B&G - Approve Use of Rogers Park - Woodard Click Here
3. B&G - Approve Use of Rogers Park - Gillum Click Here
4. B&G - Approve Use of Rogers Park - Wolfe Click Here
5. B&G - Approve Use of Rogers Park - Nichols Click Here
6. B&G - Approve Request to Refund $50.00 for Use of Rogers Park - Nichols Click Here
7. B&G - Approve Request to Refund $100.00 for Use of Rogers Park - Woodard Click Here
8. B&G - Approve Request to Refund $50.00 for Use of Rogers Park - Brent Click Here
9. B&G - Approve and Authorize Board President to execute JH&H Architects Agreement for Madison County Office Building Boardroom Improvements Re-bid Click Here
10. B&G - Acknowledge Certificate of Substantial Completion of Rogers Park for Madison County Park Restrooms Re-Bid Click Here
11. B&G - Acknowledge Certificate of Substantial Completion of Fairview Park for Madison County Park Restrooms Re-Bid Click Here
12. B&G - Acknowledge Certificate of Substantial Completion of Estes and Banks Park for Madison County Park Restrooms Re-Bid Click Here
13. B&G - Approve MDEQ Storm Water Application for Sulphur Springs Softball Field Project and Authorize Board President to excute Click Here
14. B&G - Approve and Authorize Payment for the Mississippi Department of Health On-Site Sewer Application fee of $412.50 for Sulphur Springs Softball Field Project Click Here
15. CA - Approve Purchase of Furniture with Business Interiors, Interior Elements, Office Innovations and FSM using State Contract Pricing for the New Madison Co. Court Facility (Old Freds Building) Click Here
16. CA - Acknowledge Letter from CMPDD regarding Jackson Metropolitan Planning Organization (MPO) Federal Surface Transporation Block Grant Program Click Here
17. CA - Acknowledge Northeast Madison County Community Park Financial Report for January 2024 thru March 2024 Click Here
18. CA - Acknowledge Mississippi Department of Environmental Quality Contiguous Landowner Letter Click Here
19. ChClrk - Acknowledge Annual Financial Report Click Here
20. CirCrt - Acknowledge Circuit Court Order Appointing Public Defender Click Here
21. CirCrt - Approve Licenses, Maintenance and Support Fee for Streamlined RANT and Authorize Payment Thereof - Adult Drug Court Click Here
22. COMP - Approve MegaSite Alliance Fire Protection District Per Diem and Authorize Payment Click Here
23. COMP - Approve Reimbursement request Interlocal Agreement for Road Paving and Improvements City of Flora and Madison County and Authorize Board President to Execute Click Here
24. COMP - Acknowledge Constable Annual Financial Report - Brad Harbour
25. COMP - Acknowledge Constable Annual Financial Report - Michael L. Brown
26. COMP - Approve Constable Report - April 2024 Click Here
27. COMP - Declare Property as Surplus and Authorize Disposal Click Here
28. ENG - Approve Comcast Utility Permit - Coventry Lane Click Here
29. ENG - Approve Telepak Networks, Inc. / cSpire Utility Permit - Caroline Blvd Click Here
30. Fire Services - Acknowledge Letter regarding the Heavy Rescue Truck Click Here
31. PC - Approve Purchase of Incentive Cards from Walmart - Juvenile Drug Court Click Here
32. PC - Approve Declaration of Sole Source with Lee Tractor Company of MS - Road Department Click Here
33. RD - Approve April 2024 Closed Call Analysis Click Here
34. RD - Approve April 2024 Monthly Report Click Here
35. RD - Approve May 2024 Culvert Requests Click Here
36. RD - Approve May 2024 Service Call Schedule Click Here
37. SO - Approve Travel & Related Expenses for (CERT) Instructor and Use of Force Instructor Certificate Course / J. Olson, J. McDonald, A. Hancock, and C. Hopkins / Hernando, MS / May 20-24, 2024 Click Here
38. SO - Approve Annual Service Agreement for Mobile App with BFAC, LLC and Authorize Payment Click Here
39. SO - Declare Vehicles to be Auctioned as Surplus and Authorize Disposal by Auction - Sheriff Department Click Here
40. TA - Approve 2023 Real Property Decreases Click Here
41. TA - Approve 2023 Amended Homesteads Click Here
42. TA - Approve 2023 Personal Property Decreases Click Here

SUPERVISORS:

Gerald Steen, District 3

1. Landscaping of County Buildings
2. Megasite Fire Station

Paul Griffin, District 5

1. Polling Lease Agreement - Deerfield Golf Club Click Here

Karl Banks, District 4

1. Authorize Board President to Execute Documents for USACE Section 219 Funding Click Here

BUSINESS ITEMS:

Robert Bilbrew

1. Farmhaven Fire District – Request for Millage Increase Click Here

C.J. Garavelli, Tax Collector

1. Gluckstadt Compensation Agreement Click Here

Kesha Jackson, Purchase Clerk

1. Award Bid - Conventional Tractors - Tri State Truck Click Here
2. Award Bid - Coventional Dump Truck - Tri State Truck Click Here
3. Award Bid - Lowboy Trailers - Chaves Brothers Management, LLC Click Here
4. Acknowledge and Reject Bid Hydraulic Diesel Excavator Click Here

Drew Ridinger, Buildings & Grounds

1. Award Bid and Authorize Board President to Execute Agreement - Sulphur Springs Softball Field Project Click Here

Albert Jones, Emergency Management

1. City of Ridgeland Fire Department - E-911 Funds Request Click Here
2. City of Gluckstadt Police Department E-911 Funds Request Click Here

Brad Harbour, District 4 Constable

1. Approve Sole Source Declaration - Axon Enterprise Click Here
2. Approve Sole Source Quote from Axon for Tasers and Authorize Payment Click Here

Tim Bryan, County Engineer

1. Stormwater Management Easement - Approval of Resolution and Easement Document Click Here
2. Request for Funding - ERBR Project ERBR-45 (01) / Supervisor District 5 Click Here
3. Preliminary Plat - Camden Glen / Supervisor District 5 Click Here
4. Final Plat -Camden Glen / Supervisor District 5 Click Here
5. Permission to Subcontract - STP-0055-02(208)LPA/105278-701000 - Reunion Parkway, Phase 2 Project Subcontract Request Click Here
6. Add Listed Roads to Road Plan and Fund via ARPA Funds Click Here

Scott Weeks, Planning & Zoning

1. Planning and Zoning Draft minutes April 11, 2024 Click Here
2. Eutaw Construction - Rezoning A-1 to C-2 - Property located between I-55 / Supervisor District 4 - Approved Planning and Zoning 4/11/2024 Click Here
3. Chad Phillps - Appeal Filed / Set Appeal Hearing Date June 3, 2024 Click Here
4. Acknowledge Letter from Lake Caroline Inc. Click Here
5. Pearline Cook - Hardship to place Mobile Home in Residential District- Southwest corner of Old Hwy 16 and Robert Dearon Road / Supervisor Distict 5 Click Here
6. Preliminary Plat - Westpointe Phases 1 & 2 / Supervisor District 2 Click Here

Mike Espy, Board Attorney

1. Cooperative Agreement between Madison County and City of Canton Click Here
2. Resolution to Award ARPA Funds to City of Ridgeland Click Here

Greg Higginbotham, County Administrator

1. Authorize Payment of Outstanding Bonds - MCEDA Click Here
2. Board Meetings-Location During Construction
3. Discussion of County's ERP Software
4. Authorize Board President to Execute Request for Release of Funds for CDBG Click Here
5. Accept Donation of Plants, Soil, Pots, etc. for Historic Courthouse Click Here
6. Long-Term Transportation System Improvements and Financing Thereof Click Here
7. Capital Projects - Building Renovation and Construction

Na'Son White, Comptroller

1. Approve Budget Amendments & Interfund Cash Transfers Click Here
2. Approve General Claims Docket - May 6, 2024 Click Here
3. Approve Payroll Docket - 1 / April 24, 2024 Click Here
4. Approve Payroll Docket - 2 / April 26, 2024 Click Here
5. Approve Fleetcor Docket - May 3, 2024 Click Here

Ronny Lott, Chancery Clerk

1. Approval to Nunc Pro Tunc Meeting Minutes from June 5, 2023 Click Here

Randy Tucker, Sheriff

Old Business

New Business

1. Adjourn Until Next Meeting - May 20, 2024 - 9:00 a.m.