Madison County, MS

BOARD OF SUPERVISORS

AGENDA

July 7, 2025
9:00 A.M.

INVOCATION/PLEDGE

    APPROVAL OF BOARD MINUTES:

      Chancery Clerk, Ronny Lott

      1. Approve June 16, 2025 Board Minutes

        CONCERNED CITIZENS:

          SCHEDULED MATTERS OF BUSINESS:

          1. Brad White, Executive Director - MDOT
          2. Capitol Resources, LLC

          PUBLIC HEARING:

          1. SWMCFPD - Resolution of Intent

          CONSENT ITEMS:

          1. HR - Approve Personnel Matters
          2. B&G - Approve Use of Rogers Park - McCallister
          3. B&G - Approve Use of Rogers Park - Walker
          4. B&G - Approve Use of Rogers Park - Leggins
          5. B&G - Approve Use of Rogers Park - Canton High Class of 2000
          6. B&G - Approve Use of Rogers Park - Jackson
          7. B&G - Approve Change Order #3 - Softball Complex Sulphur Springs Park and Authorize Board President to Execute
          8. CA - Acknowledge Madison County Soil & Water Conservation District Fiscal Year 2026 Budget Request
          9. CA - Acknowledge Madison County Health Department Budget Request for FY 2026
          10. CA - Acknowledge MCCSA Budget Request for FY 2026 - General Fund
          11. CA - Acknowledge MCCSA Budget Request for FY 2026 - Building Lease
          12. CA - Approve Cyber Insurance Renewal with Fisher Brown Bottrell
          13. CA - Approve Letter from Mississippi Department of Archives & History - Madison County Courthouse / Repairs and Restoration and Authorize Board President to Execute
          14. CA - Approve Southern Tire Recycling LLC Contract for Disposal of Waste Tires and Authorize Board President to Execute
          15. CA - Approve Pay Application #1 / Madison County Multipurpose Building Courtroom 1 & 2 Renovation / Ramsay Construction Services / June 16, 2025
          16. CA - Acknowledge Letter from Environmental Corporation of America
          17. CA - Acknowledge Letter from The Secretary of The Interior Washington regarding (PILT) Payments in Lieu of Taxes
          18. CA - Approve Travel and Related Expenses for MS Policy Conference / Martina Griffin / Tunica, MS / August 7-10, 2025
          19. CA - Acknowledge Court Order and Approve Payment
          20. ChClrk - Approve Payment for Special Master & Attorneys
          21. ChClrk - Approve Payment for Special Master & Attorneys
          22. ChClrk - Approve Payment for Special Master & Attorneys
          23. ChClrk - Approve Payment for Special Master & Attorneys
          24. ChClrk - Approve Payment for Special Master & Attorneys
          25. ChClrk - Approve Payment for Special Master & Attorneys
          26. ChClrk - Acknowledge Qualifying Statement of Intent Independent Candidate - Special Election - Lancaster
          27. ChClrk - Acknowledge Department of Revenue Exemptions Certificate Notice of Action - Capital City Beverages; D.B.C. Corporation; and Westlake Compounds, LLC
          28. ChClrk - Approve Sun City Record Management Storage Quote for Services Agreement and Authorize Payment
          29. ChClrk - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc. and Authorize Payment
          30. CirCrt - Acknowledge Circuit Court Order Payment to Court Reporter - McKinion
          31. COMP - Acknowledge Circuit Court Order to Pay the Claim of Stribling Equipment, LLC
          32. COMP - Approve Constable Report - June 2025
          33. COMP - Approve MegaSite Alliance Fire Protection District Per Diem and Authorize Payment
          34. COMP - Declare Property as Surplus and Authorize Disposal
          35. COMP - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc. and Authorize Payment
          36. COMP - Approve Payment to Colony Park TIF
          37. COMP - Approve Clerk of the Board - May 2025
          38. CountyCrt - Approve Travel and Related Expenses for Annual Mississippi Juvenile Justice Symposium / Alicia Louisville, Anya Rucker, Avis Stringer, and Judge Staci ONeal / Biloxi, MS / August 6-8, 2025
          39. CountyCrt - Approve Purchase Agreement Software for Stenograph and Authorize Payment Thereof
          40. CountyCrt - Acknowledge Court Order Regarding County Court Administrator - Mottola
          41. CountyCrt - Acknowledge Court Order Regarding Youth Court Adminstrators - Louisville and Rucker
          42. CountyCrt - Acknowledge Court Order Regarding Youth Court Support Staff - Ross
          43. ENG - Approve Comcast Utility Permit - Quail Road
          44. IT - Approve Annual Renewal of Unitrends Backup Service for File Servers and Authorize Payment
          45. IT - Approve Telecommunications Service Agreement Amendment Upgrade Data Circuits to Justice Court and Road Department with cSpire Data Network
          46. PC - Approve Declaration of Sole Source with Tri-State Truck - Road Department
          47. PC - Approve Declaration of Sole Source with Precision Communications - Emergency Management
          48. RD - Approve Closed Call Analysis June 2025
          49. RD - Approve Monthly Report June 2025
          50. RD - Approve Culvert Requests July 2025
          51. RD - Approve Service Call Schedule July 2025
          52. SO - Authorize and Approve Payment for Title Applications
          53. SO - Approve Annual Service Agreement with PenLink and Authorize Payment
          54. SO - Approve Annual Maintenance, Hardware and Licenses Agreement for software with Clearview AI and Authorize Payment
          55. SO - Declare Vehicles to be Auctioned as Surplus and Authorize Disposal by Auction - Sheriff Department
          56. SO - Approve Travel and Related Expenses for 2025 Law Enforcement Risk Management Conference / Williams, Husted, Strait, Chastain / August 12 -13, 2025 / Flowood, MS
          57. TA - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc.
          58. TA - Approve 2024 Real Property Decreases
          59. TA - Approve 2024 Amended Homesteads
          60. TC - Approve Reimbursement Request - Tax Collector

          SUPERVISORS:

            Paul Griffin, District 5

            1. Appoint Billy Joe Wells to the Madison County Historical Courthouse Committee

              BUSINESS ITEMS:

                Catholic Charities, Inc

                1. Request for Tax Exemption - Personal Property

                  ARPA Update

                      Norman Cannady, Tax Assessor

                      1. Presentation of the 2025 Real and Personal Property Tax Rolls

                        Anthony Denton, Election Commissioner

                        1. Approve Voting Precinct Contract

                          Albert Jones, EMA Director

                          1. Declare Tornado Siren Repair Sole Source and Authorize Purchase - Precision Communications

                            Tim Bryan, County Engineer

                            1. Request to Hire Geotechnical Engineer
                            2. Discussion of Road Name - Green Oak at 51 and Parkway East
                            3. Final Plat - Woodgate, Phase 1B
                            4. State Aid Project Program Request for Joe Hall Road
                            5. Permission to Work Off of Right Of Way - Ashbrooke Subdivision
                            6. Permission to Subcontract - SAP-45(19)S - Loring Road Surfacing Project-State Aid Project
                            7. Request for Sole Source #89
                            8. Request for Time Extension
                            9. State Aid Project No SAP-45(21)S - Loring Rd
                            10. State Aid Project No SAP-45(23)M - Pear Orchard Road

                              Scott Weeks, Planning & Zoning

                              1. Planning and Zoning Draft Minutes - June 12, 2025
                              2. McMillon Road LLC / Timothy Anzenberger - Set Appeal Hearing Date August 4, 2025
                              3. Alicia Mathews - Conditional Use for a Child Care Facility - 4268 Hwy 16 East / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
                              4. Robert L. Lloyd - Conditional Use for and RV Park - Virlilia Road / Supervisor District 4 - Approved Planning and Zoning June 12, 2025
                              5. Todd Carter - Rezoning A-1 to R-1 - Dave Brown Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
                              6. Todd Carter - Rezoning SU-1 to R-1 - Gray Hill Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
                              7. S&C Farms - Conditional Use for a Mining Operation - Hwy 51 North / Branscomb Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
                              8. Bainbridge Phase IV - Preliminary Plat - Yandell Road / Supervisor District 5

                                Minor Norman, Fire Services

                                1. Accept Delivery and Approve Payment - 2 Fire Trucks

                                  Mike Espy, Board Attorney

                                      Greg Higginbotham, County Administrator

                                      1. Cyber Security Training Update
                                      2. Award Bid - CDBG Project - West Madison Sanitary Sewer
                                      3. Acknowledge Proportionate Share of Courthouse Grounds Repair Bill

                                      Na'Son White, Comptroller

                                      1. Approve Budget Amendments & Interfund Cash Transfers
                                      2. Approve General Claims Docket
                                      3. Approve Payroll Docket - 1 / June 18, 2025
                                      4. Approve Payroll Docket - 2 / June 26, 2025
                                      5. Approve Payroll Docket - 3 / July 2, 2025
                                      6. Approve Fleetcor Docket

                                      Ronny Lott, Chancery Clerk

                                        Randy Tucker, Sheriff

                                          Old Business

                                            New Business

                                            1. Adjourn Until Next Meeting - Monday, July 21, 2025 - 9:00 a.m.