Madison County, MS

BOARD OF SUPERVISORS

AGENDA

December 15, 2025
9:00 A.M.

INVOCATION/PLEDGE

    APPROVAL OF BOARD MINUTES:

      Chancery Clerk, Ronny Lott

      1. Approve December 1, 2025 Board Minutes

        CONCERNED CITIZENS:

        1. Brent Chancellor

        SCHEDULED MATTERS OF BUSINESS:

        1. Madison County Business League and Foundation

        PUBLIC HEARING:

          CONSENT ITEMS:

          1. HR - Approve Personnel Matters
          2. CA - Approve Travel and Related Expenses for BOS, Co. Administrator, Chancery Clerk, Board Attorney and Comptroller / 2026 MAS Mid-Winter Legislative Conference / Flowood, MS / February 4-6, 2026
          3. CA - Authorize Reimbursement of Property Damage
          4. CA - Approve Business Systems & Consultants (BSC) Quote for Uninstalling, Storing, and Reinstalling High-Density Shelving Units - Madison County Circuit Court Renovations
          5. CA - Approve Letter from Madison County Extension Services Requesting Funded for 4-H Livestock Program
          6. CA - Approve MCWA Reimbursement Application #5 for H25063-MCWA Nissan Pump Station Improvements - Contract 1 - Hemphill Construction Company, Inc.
          7. CA - Approve Madison County Courthouse ReRoof Application #4 - The Lathan Company, Inc.
          8. CA - Approve Membership and Payment of Annual Dues NACO (National Association of Counties)
          9. CA - Ratify Emergency Declaration for Madison County Sheriff Department
          10. CA - Approve Quote for Moving Services - Mighty Strong Movers, LLC
          11. ChClrk - Approve 16th Section Land Leases
          12. ChClrk - Acknowledge DOR Approval of Certificate with the Assessment Roll
          13. COMP - Approve Payment Maintenance Agreement Renewal for Stenograph
          14. COMP - Declare Property as Surplus and Authorize Disposal
          15. COMP - Approve Clerk of the Board - November 2025
          16. ENG - Approve Comcast Utility Permit - Kathleen Drive, Baleigh Drive, and Baleigh Way
          17. ENG - Approve Comcast Utility Permit - Katherine Drive, Katherine Lane, Katherine Court, Katherine Pointe Drive, Charleston Circle, Charleston Cove, and Charleston Court
          18. ENG - Approve Comcast Utility Permit - Mansell Road
          19. IT - Approve NWN Carousel Quarterly Hardware Support Avaya Systems and Authorize Payment
          20. IT - Approve Renewal of Digitech Scanning Licenses of Justice Court / Planning and Zoning and Authorize Payment
          21. IT - Approve Annual Renewal of IBM Support for the SO and Chancery AS/400 system and Authorize Payment
          22. PC - Approve December 2025 Procurement Card Reconciliation and Authorize Payment Thereof
          23. PC - Approve December 2025 Travel Card Reconciliation and Authorize Payment Thereof
          24. PC - Approve Purchase of Items from Amazon - Juvenile Drug Court
          25. PC - Approve Purchase of Items from Amazon - Family Drug Court
          26. PC - Approve Purchase of Items from Walmart - Family Drug Court
          27. PC - Approve Declaration of Sole Source with Lee Tractor - Road Department
          28. RD - Approve GIS Workshop, LLC (gWorks) Annual Maintenance & Services Agreement and Authorize Payment
          29. SO - Approve List of Abandoned Property to be Auctioned
          30. SO - Approve Request for Reimbursement - Kharmen Jones
          31. SO - Approve Petty Cash for Extraditing Prisoner from Fort Lauderdale, Florida
          32. TA - Approve 2025 Real Property Decreases
          33. TA - Approve 2025 Real Property Increases - Signed
          34. TA - Approve 2025 Amended Homesteads
          35. TA - Approve 2025 Deleted Homesteads
          36. TA - Approve 2025 Personal Property Decreases
          37. TA - Approve 2025 Personal Property Increases - Signed

          SUPERVISORS:

            BUSINESS ITEMS:

              Tim Bryan, County Engineer

              1. Unfunded Road Plan
              2. 2026 Storm Water Proposal

                Scott Weeks, Planning & Zoning

                1. Preliminary Plat - East Bay of Caroline - Lake Caroline / Supervisor District 4

                  Mike Espy, Board Attorney

                  1. Approve Resolution Forming Regional Partnership (Madison County, Hinds County, City of Ridgeland, City of Jackson, MCEDA) Dedicated to the Improvement of West County Line Transportation Corridor
                  2. Approve Scope of Work (PFI) - FY 2026 U.S. Department of Transportation BUILD Grant Application
                  3. Approve Amended Cooperation Agreement Between Madison County, Mississippi and the Town of Flora, Mississippi - Paving of Pocahontas Road

                    Greg Higginbotham, County Administrator

                    1. Authorize the Purchase of Advertising Pursuant to 17-3-1 et seq. - Madison County Chamber of Commerce and Canton Chamber of Commerce
                    2. Authorize Rental of up to 1,500 sq. ft of Storage Space
                    3. Request for Permission to Place Historical Marker

                    Na'Son White, Comptroller

                    1. Approve Budget Amendments & Interfund Cash Transfers
                    2. Approve General Claims Docket - December 14, 2025
                    3. Approve Payroll Docket - 1 / December 3, 2025
                    4. Approve Planning and Zoning Minutes - December 11, 2025
                    5. Approve Fleetcor Docket - December 12, 2025

                    Ronny Lott, Chancery Clerk

                      Randy Tucker, Sheriff

                      1. Approve Amendment #1 to the Food Service Agreement between Madison County Sheriff Department and Summit Food Service, LLC

                      Old Business

                        New Business

                        1. Adjourn Until Next Meeting - January 5, 2026 - 9:00 a.m.