BOARD OF SUPERVISORS

AGENDA

July 7, 2025
9:00 A.M.

INVOCATION/PLEDGE

APPROVAL OF BOARD MINUTES:

Chancery Clerk, Ronny Lott

1. Approve June 16, 2025 Board Minutes

CONCERNED CITIZENS:

SCHEDULED MATTERS OF BUSINESS:

1. Brad White, Executive Director - MDOT
2. Capitol Resources, LLC

PUBLIC HEARING:

1. SWMCFPD - Resolution of Intent

CONSENT ITEMS:

1. HR - Approve Personnel Matters
2. B&G - Approve Use of Rogers Park - McCallister
3. B&G - Approve Use of Rogers Park - Walker
4. B&G - Approve Use of Rogers Park - Leggins
5. B&G - Approve Use of Rogers Park - Canton High Class of 2000
6. B&G - Approve Use of Rogers Park - Jackson
7. B&G - Approve Change Order #3 - Softball Complex Sulphur Springs Park and Authorize Board President to Execute
8. CA - Acknowledge Madison County Soil & Water Conservation District Fiscal Year 2026 Budget Request
9. CA - Acknowledge Madison County Health Department Budget Request for FY 2026
10. CA - Acknowledge MCCSA Budget Request for FY 2026 - General Fund
11. CA - Acknowledge MCCSA Budget Request for FY 2026 - Building Lease
12. CA - Approve Cyber Insurance Renewal with Fisher Brown Bottrell
13. CA - Approve Letter from Mississippi Department of Archives & History - Madison County Courthouse / Repairs and Restoration and Authorize Board President to Execute
14. CA - Approve Southern Tire Recycling LLC Contract for Disposal of Waste Tires and Authorize Board President to Execute
15. CA - Approve Pay Application #1 / Madison County Multipurpose Building Courtroom 1 & 2 Renovation / Ramsay Construction Services / June 16, 2025
16. CA - Acknowledge Letter from Environmental Corporation of America
17. CA - Acknowledge Letter from The Secretary of The Interior Washington regarding (PILT) Payments in Lieu of Taxes
18. CA - Approve Travel and Related Expenses for MS Policy Conference / Martina Griffin / Tunica, MS / August 7-10, 2025
19. CA - Acknowledge Court Order and Approve Payment
20. ChClrk - Approve Payment for Special Master & Attorneys
21. ChClrk - Approve Payment for Special Master & Attorneys
22. ChClrk - Approve Payment for Special Master & Attorneys
23. ChClrk - Approve Payment for Special Master & Attorneys
24. ChClrk - Approve Payment for Special Master & Attorneys
25. ChClrk - Approve Payment for Special Master & Attorneys
26. ChClrk - Acknowledge Qualifying Statement of Intent Independent Candidate - Special Election - Lancaster
27. ChClrk - Acknowledge Department of Revenue Exemptions Certificate Notice of Action - Capital City Beverages; D.B.C. Corporation; and Westlake Compounds, LLC
28. ChClrk - Approve Sun City Record Management Storage Quote for Services Agreement and Authorize Payment
29. ChClrk - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc. and Authorize Payment
30. CirCrt - Acknowledge Circuit Court Order Payment to Court Reporter - McKinion
31. COMP - Acknowledge Circuit Court Order to Pay the Claim of Stribling Equipment, LLC
32. COMP - Approve Constable Report - June 2025
33. COMP - Approve MegaSite Alliance Fire Protection District Per Diem and Authorize Payment
34. COMP - Declare Property as Surplus and Authorize Disposal
35. COMP - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc. and Authorize Payment
36. COMP - Approve Payment to Colony Park TIF
37. COMP - Approve Clerk of the Board - May 2025
38. CountyCrt - Approve Travel and Related Expenses for Annual Mississippi Juvenile Justice Symposium / Alicia Louisville, Anya Rucker, Avis Stringer, and Judge Staci ONeal / Biloxi, MS / August 6-8, 2025
39. CountyCrt - Approve Purchase Agreement Software for Stenograph and Authorize Payment Thereof
40. CountyCrt - Acknowledge Court Order Regarding County Court Administrator - Mottola
41. CountyCrt - Acknowledge Court Order Regarding Youth Court Adminstrators - Louisville and Rucker
42. CountyCrt - Acknowledge Court Order Regarding Youth Court Support Staff - Ross
43. ENG - Approve Comcast Utility Permit - Quail Road
44. IT - Approve Annual Renewal of Unitrends Backup Service for File Servers and Authorize Payment
45. IT - Approve Telecommunications Service Agreement Amendment Upgrade Data Circuits to Justice Court and Road Department with cSpire Data Network
46. PC - Approve Declaration of Sole Source with Tri-State Truck - Road Department
47. PC - Approve Declaration of Sole Source with Precision Communications - Emergency Management
48. RD - Approve Closed Call Analysis June 2025
49. RD - Approve Monthly Report June 2025
50. RD - Approve Culvert Requests July 2025
51. RD - Approve Service Call Schedule July 2025
52. SO - Authorize and Approve Payment for Title Applications
53. SO - Approve Annual Service Agreement with PenLink and Authorize Payment
54. SO - Approve Annual Maintenance, Hardware and Licenses Agreement for software with Clearview AI and Authorize Payment
55. SO - Declare Vehicles to be Auctioned as Surplus and Authorize Disposal by Auction - Sheriff Department
56. SO - Approve Travel and Related Expenses for 2025 Law Enforcement Risk Management Conference / Williams, Husted, Strait, Chastain / August 12 -13, 2025 / Flowood, MS
57. TA - Approve Computer Software Support Agreement Addendum with Delta Computer Systems Inc.
58. TA - Approve 2024 Real Property Decreases
59. TA - Approve 2024 Amended Homesteads
60. TC - Approve Reimbursement Request - Tax Collector

SUPERVISORS:

Paul Griffin, District 5

1. Appoint Billy Joe Wells to the Madison County Historical Courthouse Committee

BUSINESS ITEMS:

Catholic Charities, Inc

1. Request for Tax Exemption - Personal Property

ARPA Update

Norman Cannady, Tax Assessor

1. Presentation of the 2025 Real and Personal Property Tax Rolls

Anthony Denton, Election Commissioner

1. Approve Voting Precinct Contract

Albert Jones, EMA Director

1. Declare Tornado Siren Repair Sole Source and Authorize Purchase - Precision Communications

Tim Bryan, County Engineer

1. Request to Hire Geotechnical Engineer
2. Discussion of Road Name - Green Oak at 51 and Parkway East
3. Final Plat - Woodgate, Phase 1B
4. State Aid Project Program Request for Joe Hall Road
5. Permission to Work Off of Right Of Way - Ashbrooke Subdivision
6. Permission to Subcontract - SAP-45(19)S - Loring Road Surfacing Project-State Aid Project
7. Request for Sole Source #89
8. Request for Time Extension
9. State Aid Project No SAP-45(21)S - Loring Rd
10. State Aid Project No SAP-45(23)M - Pear Orchard Road

Scott Weeks, Planning & Zoning

1. Planning and Zoning Draft Minutes - June 12, 2025
2. McMillon Road LLC / Timothy Anzenberger - Set Appeal Hearing Date August 4, 2025
3. Alicia Mathews - Conditional Use for a Child Care Facility - 4268 Hwy 16 East / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
4. Robert L. Lloyd - Conditional Use for and RV Park - Virlilia Road / Supervisor District 4 - Approved Planning and Zoning June 12, 2025
5. Todd Carter - Rezoning A-1 to R-1 - Dave Brown Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
6. Todd Carter - Rezoning SU-1 to R-1 - Gray Hill Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
7. S&C Farms - Conditional Use for a Mining Operation - Hwy 51 North / Branscomb Road / Supervisor District 5 - Approved Planning and Zoning June 12, 2025
8. Bainbridge Phase IV - Preliminary Plat - Yandell Road / Supervisor District 5

Minor Norman, Fire Services

1. Accept Delivery and Approve Payment - 2 Fire Trucks

Mike Espy, Board Attorney

Greg Higginbotham, County Administrator

1. Cyber Security Training Update
2. Award Bid - CDBG Project - West Madison Sanitary Sewer
3. Acknowledge Proportionate Share of Courthouse Grounds Repair Bill

Na'Son White, Comptroller

1. Approve Budget Amendments & Interfund Cash Transfers
2. Approve General Claims Docket
3. Approve Payroll Docket - 1 / June 18, 2025
4. Approve Payroll Docket - 2 / June 26, 2025
5. Approve Payroll Docket - 3 / July 2, 2025
6. Approve Fleetcor Docket

Ronny Lott, Chancery Clerk

Randy Tucker, Sheriff

Old Business

New Business

1. Adjourn Until Next Meeting - Monday, July 21, 2025 - 9:00 a.m.